Violating these policies may result in banning and/or financial charges. College of Natural Sciences 512-232-4400https://finearts.utexas.edu/cofa-resources#it, CBA, GSB, UTC Fine Arts AV Support Students are not allowed to reserve any of the following rooms. Cosponsorship is not allowed at UT of Austin facilities if the event is planned, managed and/or benefits off-campus parties. By reserving a room in the Student Services Building, you agree to: Please note that custodial staff are not responsible for cleaning the SSB meeting rooms. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. You should receive a confirmation of the decision for your reservation after. Use the filter tool below to find your ideal space based on capacity and/or features like a walkway or lawn. Due to the complexity of the A/V in the Black Box Theater, the event representative must assign an individual to serve as the technical representative. Select the date that you plan to meet and use "Scheduling Assistant" from the top menu. We use a first-come, first-serve basis to process requests, and confirm requests about a month prior to first class day of each semester. Please Note: UT Libraries does not provide access to private spaces for remotely proctored exams and does not support or provide access to remote proctoring software on library computers. Students wishing to reserve rooms for study sessions must do so through staff or faculty in their academic unit. (This will download a zip file from the Crestron site). No exceptions will be made. Student events and activities will be given reservations priority at the William C. Powers, Jr. Student Activity Center. Food and beverages are not allowed in the auditorium space. Final exams and any preparation or set-up regarding an exam have priority in GPCs on final exam days. Leave a GPC for the class or exam following. WCP doesnt provide parking. College of Pharmacy Events must be chaperoned. For theatrical performances that require multiple day stage practice and prop set-up, a 7-day reservation will be arranged. Built in screen. Please submit your reservation request online. Classes, faculty, and staff will have priority in these rooms. If so, you will need to download and install this app to use AirMedia. The University Unions serves to meet your meeting and event needs. 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. Use the filter tool below to find your ideal space based on capacity and/or features like a stage or projector. NHB 1.720 use policy: This room is not to be used for scheduling regular courses offered by any academic units. Chairs, tables, projector, Banquet seating, stage, Chairs, tables, Projector, Banquet Seating, chairs, tables, banquet seating, dual projectors, Stage, Microphones, Projector, Theater seating, Moveable Chairs, Tables, Seminar Room, Limited Media. Those seeking to host a program/event in which chaperones are NOT present must formally register with the Youth Protection Program office and complete a number of requirements set by the YPP. Media Console, Moveable Chairs, Movable Tables, Whiteboard, Blackboard, Media Console, Moveable Chairs, Movable Tables, Blackboard, Media Console, Movable Chairs, Movable Tables, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, White Board, Media Console, Continuous Writing Surface, Movable Chairs, Whiteboard. These spaces have special policies and are of higher demand. The building manager will have final say in any unresolved scheduling conflicts. Ceiling data projector and screens (Audio/Visual) withHDMI hookup are available inthe Glenn W. Maloney Student Assembly Room (G1.310), G1.104, G1.106, 3.406 and 4.212. Other equipment in the Glenn W. Maloney Student Assembly room includes a sound system with onelavalier microphone and one wireless microphone. 2.122 Convocation Center. There are two catering options. Ability to reserve/request a room may be revoked if rooms are left unclean after use.DamageShould damage occur to any equipment or furniture in the reserved room that requires repair, the person who requested the room during the time the damage occurred will be charged for the cost of the repair.Cancellations Please send an email toase-rooms@austin.utexas.eduwith any cancellations or changes as soon as possible via email or at (512) 471-7593. NMS 1.210 has some equipment failure. indoor space or Visit the meeting rooms page to view a list of rooms. They include movable furniture, Reserve a room. To request a reservation at Commons Conference Center, you may call 512-471-5898 or email a Conference Coordinator directly. Please do not move the furniture. For further details please contact 512-475-7739 or read our policies and procedures section 5.2 for further information on advertising. There are many reasons why your room is not showing up. No instructional media. Event holders must: Request space as early as possible. 512-471-1199comm-help@austin.utexas.eduhttps://moody.utexas.edu/technology, SZB As such reservations will be open for any Registered Student Organization a full week prior to departments. Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. Classes and exams have first priority in GPCs. Due to construction this space cannot be reserved at this time. Using this caterer requires no additional forms or meetings. These spaces often have flexible seating options. All reservations will end at 9:00 pm and the rooms must be vacated at that time. If you have any further questions regarding room reservations, please contact vp.operations@sec.engr.utexas.edu. Computational Engineering and Sciences- A.C.E.S. Reserve a room. What does the violate building hours message mean? Presentation Practice Rooms are intended for use by groups that need to use the media provided. By making a reservation you are agreeing to abide by the following guidelines(updated to include COVID-19 guidelines): If you have any questions or concerns about your reservation, please send an email toFAC_Building_Manager@utlists.utexas.edu. Dance studio, hardwood floors, and mirrors. The Student Services Building (SSB) tablecloths are to be used only in the building. PO Box 7216, Austin TX 78713-7216. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. After-hours access to the building is restricted. Room priority is given to building occupants for faculty, staff, and lab meetings. Registered student organizations must contact the Dean of Students Student Activities. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. Group Study Rooms and Presentation Practice Rooms are for current universitystudentsonly.*. General Information. 512-471-3857https://dev.pharmacy.utexas.edu/help/https://pharmacy.utexas.edu/directory/learning-resource-center. Catering at the William C. Powers, Jr. Student Activity Center is provided by40 Acres Catering as well as your preferredcaterers. The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. Visit the meeting rooms page to view a list of rooms. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information. If a resolution cannot be reached, locate a nearby available room and use it. Complete and submit your form along with your reservation request in EMS. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. Permanent building occupants have first priority for scheduling common area meeting rooms (Glenn Maloney Room, which may be partitioned to create two rooms G1.310 and G1.312; G1.310; G1.312; G1.406; G1.410; G1.402; G1.104; 3.406; G1.116; G1.106; 4.212). Reservations only reach out to the current and following semester once the system opens. Are there any restrictions on the dance rehearsal space? Complaints of disruption shall be reported to the Building Manager. Space is currently not reservable due to construction. Moveable tables, Moveable chairs, Big screen television, billiards tables, lounge furniture and games tables, Kitchen, Handball, provision for wallyball nets, combination of acoustical ceiling tiles and hard panel tiles, panel doors with viewing inserts, Squash, International dimensions, acoustical ceiling panels for sound absorption; individual court speaker system, (GSB) Graduate School of Business Building, Blackboard, Continuous Writing Surface, Limited Media. Our mission is to create, maintain, certify, and protect University records of courses, degrees, and students. William C. Powers, Jr. Student Activity Center Reservations: Frequently Asked Questions, William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, Institutional Rules on Student Services and Activities. Course Requirements. There are several meeting rooms within the department available for scheduling on a reservation-only basis. Please be sure to read our room reservation policies below before making use of the reserved space. The form can be downloaded from Box. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Fine Arts AV Support 512-232-4400 https://finearts.utexas.edu/cofa-resources#it CBA, GSB, UTC McCombs School of Business 512-232-6679 MSBmedia@mccombs.utexas.edu Failure to do so may hinder future reservation requests. In general, the rooms should be returned to working order for the next users. These awards received by members of the UT Computer Science community make it evident that our faculty and students are world-class. A recurring room request is limited to two hours blocks per week. Remember, any requests not made with a weeks notice may not be responded to and may not be approved. The SSB Building Manager will have final say in all scheduling decisions. For more information and a complete list of approved Priority Uses please refer to our Policies & Procedures. uhd.conferences@austin.utexas.edu, Lyndon B. Johnson (LBJ) Fountain Amplified Sound Area (LBJ Lawn). vast stage, an orchestra pit capable of holding 100 musicians, dressing rooms to accommodate more than 100 performers, computerized lighting, advanced sound and rigging systems, and a mammoth backstage area complete with workshops for carpentry, costumes, painting, metalwork and props, Banquet Seating, wood floors, sculptures, 42-seat cafe, floor-to-ceiling windows, Banquet Seating, seated dinner, grand staircase, balcony, Banquet Seating, patio with views of Darrell K Royal - Texas Memorial Stadium, bar, Banquet Seating, skylight, balcony with patio furniture, view of the UT Tower, Banquet Seating, 2 47" HDTVs with DVD players, sculptures. This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. Projector, Media Console, Doc Cam, Classroom. 512-232-6679MSBmedia@mccombs.utexas.eduhttps://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, CMA For example, if it is November of 2014 then reservations can only be taken for the current semester, the spring semester ending in May, and the summer sessions ending in July. If you're requesting to use the Welch Patio, please use the CNS WEL Patio template. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. For example, open flames are not permitted, and hanging of lights, signs and decorations needs special tape. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Click on the name of your reservation you are trying to change. Filming on the University of Texas at Austin campus is regulated and, https://finearts.utexas.edu/cofa-resources#it, Catalogs, Course Inventory, and Credentials (Official Publications), Request to sponsor off-campus individuals or groups, Room Viewers Canvas site (info & resources), RG Room Scheduling System training presentation, Request to sponsor off-campus individuals or groups (RG 750), http://www.utexas.edu/university-communications/resources/filming-at-ut, https://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, https://liberalarts.utexas.edu/laits/services/classroom-support/index.p, https://cns.utexas.edu/information-technology/classroom-technology, https://pharmacy.utexas.edu/directory/learning-resource-center. The 500-seat B. Iden Payne Theatre provides the perfect setting for plays and dance performances, allowing audiences a close-up look at the action onstage. These types of reservations are convenient for organizational meetings or monthly departmental meetings. This room does not have a door for privacy. Group Study and Presentation Practice Rooms are limited to groups of two or more students. If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. Click here to submit a reservation request. Please submit requests at least 2 working days in advance. You should be prompted to log in with your EID and password (and DUO). Room Reservation Form The following requests are restricted to the faculty, staff, and students for the economic department. EMS Campus was developed for universities and is the industry leader for workspace and resource management in higher education. The PCL Presentation Practice rooms are private, reservable spaces where groups of 2 or more can collaborate and UT Graduate Students: Reserve a room. If you are 15 minutes late, you forfeit your reservation. If you need assistance contact: Texas Union: hospitality@universityunions.utexas.edu WCP Student Activity Center: WCPEvents@utexas.edu Student Services Building: ssbstaff@austin.utexas.edu For all prepackaged food brought into the WCP, a general WCP food waiver form must be filled out. 512-394-4463service.desk@engr.utexas.eduhttps://classrooms.la.utexas.edu/, BEL, BEN, BUR, CAL, FAC, GAR, HMA, JES, The official first day to submit reservation requests for fall semester shall be the first Tuesday in May. Our students and faculty are changing the world through their contributions to computing education, research, and industry. For more information on the spaces please visit the Reservation Guide. ASE McKnight Student Center/PlazaASE/EM students, faculty and staff may request to reserve the ASE McKnight Student Center (1st Floor Lobby) for after hours departmental/student organization events by emailing ase.em-office@austin.utexas.edu. Coordinate with stakeholders to reserve: Having more people in a room than allowed per fire code violates Life Safety Code. outdoor space. Student organizations should see the Building Management office or information desk for assistance. Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. Sign up in UT Learn for RG Room Scheduling System to learn how to use the system, or refresh your memory with the RG Room Scheduling System training presentation. Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email. FAC 330 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. Phone: 512 475-7600 Please leave window blinds open, turn off lights, close and lock the door immediately after the event. If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. Please review all SSB meeting room policies prior to your event. Performances, banquets, ceremonies, formals, presentations are often held in these spaces. See below for details. What types of spaces do the WCP have for reservations? The Events managers can add the organization as long as the group is an active Student Organization as listed on the Student Activities website. Clean up the room before you leave so that it is ready for the next group. UNIVERSITY OF TEXAS LIBRARIES; UTILITIES AND ENERGY MANAGEMENT; WALKER DEPARTMENT OF MECHANICAL; WIRELESS NETWORKING AND COMMUNICATI; Previous Next. (A one week period is defined as Sunday through Saturday at midnight.). The WCP has 6 general meeting rooms, an executive meeting room, a black box theatre, a ballroom, a dance rehearsal space, a legislative assembly room and an auditorium for the use of students and departments on campus. Information about non-CS rooms in POB (formerly known as ACES) is available at the ACES facilities website. Return tables and chairs to the room's standard setup (see diagram on door/wall in room), Reset room temperature to 70-75 degrees (if temperature was changed), If food was served, clean up crumbs/mess and take all garbage/recycling to ground floor dumpsters (see map on door/wall in room). scheduling@austin.utexas.edu Many of our rooms are in high demand, so it is important to inform the department of any changes immediately.ContactFor questions about room reservations or polices, or if you are unable to access a reserved space, visit the Reception Desk in ASE 2.200A or send an email to ase-rooms@austin.utexas.edu, The University of Texas at Austin document.write(new Date().getFullYear()) | Privacy Policy | Web Accessibility. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Bioinformantics and Computational Biology, Operating Systems, Distributed Systems, & Networking. 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